AI Workflow Automation

Artificial intelligence (AI) is changing the way we create content and market our businesses online. For busy website owners, AI is a powerful opportunity to streamline many everyday tasks, along with expanding and elevating the work you’re already doing.

At WPBeginner, we’ve embraced AI and have tried countless models and AI-powered tools, including ChatGPT, Gemini, Claude, and SEOBoost. However, with so many different plugins and services out there, it can be difficult to know where to start.

In this review, we’re looking at a plugin that promises to help you create custom AI workflows, without having to write a single line of code. It supports multiple AI services and can even generate custom workflows based on prompts you type into its drag-and-drop editor.

With that said, can AI Automation Workflow help you harness the power of artificial intelligence automation? Let’s find out, in this detailed AI Workflow Automation review.

AI Workflow Automation Review: Why Use It in WordPress?

AI Workflow Automation promises to transform your WordPress website into an AI-powered automation hub. It lets you create advanced workflows for a wide range of tasks, including creating content, optimizing your blog posts, processing customer support tickets, and more.

It has a visual builder that’s designed to help you harness the power of AI models like Gemini without having to write a single line of code.

After creating a workflow, you can either trigger it manually or set it to run automatically when certain conditions are met. Here, AI Workflow Automation integrates seamlessly with WordPress, so it can also respond to various WordPress events. For example, you might create a workflow that sends a welcome email every time someone registers on your WordPress website.

If you’re just getting started or have a limited budget, then you can download the lite AI Workflow Automation plugin from WordPress.org.

With this plugin, you can create 3 workflows using manual triggers or webhooks. AI Workflow Automation also integrates with Unsplash so it can fetch and use images in your workflows.

However, if you upgrade to the premium plugin then you can create as many workflows as you want, and share the output with external services such as Google Drive and Google Sheets. For example, you might add each subscriber’s contact information to a spreadsheet.

The premium plugin can also perform sentiment analysis, optimize your content for the search engines, parse documents, extract information, and use conditional logic to create advanced branching workflows.

AI Workflow Automation Review: The Right Artificial Intelligence Plugin For You?

Many people are excited about AI, but they are unsure how to use it effectively. With that said, AI Workflow Automation aims to make artificial intelligence accessible, even if you’ve never used this technology before.

Can this plugin help you answer customer questions, generate content, optimize your existing articles, and perform other day-to-day tasks? Let’s find out, in this detailed AI Workflow Automation review.

1. Easy to Setup

It’s easy to get started with AI Workflow Automation. To begin, you can install and activate it just like any other WordPress plugin.

With that done, simply enter your OpenAI API key in the plugin’s settings.

You can then select the AI models you want to use. Just be aware that you need to enter an API key for each model.

With that done, you’re ready to create your first automated workflow.

You can either create a workflow from scratch, or use one of the ready-made templates.

With that done, you can drag any node from the left-hand menu and drop it onto your canvas.

You can then select the node and configure it. For example, you might choose an AI model, enter a prompt, or select your SMTP service provider.

When you’re happy with how the workflow is setup, simply save and activate it to make it live.

2. Supports Multiple AI Models

AI Workflow Automation lets you connect to a ton of popular AI models from a single interface, including OpenAI, Anthropic Claude, Google Gemini, and Perplexity. Through OpenRouter, you can also access Meta Llama and Mistral models.

You can even connect to multiple AI models at the same time.

Not sure which model to use? Then AI Workflow Automation can select the best model for you, based on the task you want to perform.

3. Ready-Made Automation Templates

To help you create workflows with ease, AI Workflow Automation comes with a selection of templates for common business practices. This includes templates for drafting new blogs, translating content, and preparing marketing reports.

You can also save any workflow as a custom template.

Simply build your workflow as normal in the drag and drop editor, and then type in a title and description for your template.

That done, you can use this custom template in exactly the same way as the built-in templates.

4. Visual Workflow Builder

No matter what task you want to perform, you can build your workflow in a user-friendly editor. To get started, simply drag nodes from the left-hand menu and drop them onto the canvas.

After adding a node, just click to select it.

This will open a node configuration panel where you can set the node’s properties.

Simply repeat these steps for each node you want to use, and then connect them to define the flow of data and logic.

As you’re working on the workflow, you’ll see a minimap in the bottom-right corner, so you can navigate all your nodes with ease.

5. Generate Workflows Using AI

Not sure where to start? Then you’ll be happy to learn that AI Workflow Automation can generate a custom workflow for you, using AI.

Simply type in the task you want to perform, such as “when a user enters an RSS feed URL, extract the titles and links of all the latest articles. For each article, find a relevant image and write an engaging Facebook post, including a relevant hashtag and a strong call to action.”

You can then go ahead and click on ‘Generate workflow’ and the plugin will create a flow that performs this task. It will then display this draft in the canvas, ready for you to review it and make any necessary changes.

6. Supports Multiple Triggers

With AI Workflow Automation, you can either trigger your workflows manually or choose from a range of automated triggers. For example, you might run a flow every time someone posts a comment or submits a form on your WordPress website.

You can even use webhook endpoints or external system events as your triggers, or schedule your workflows to run automatically at a certain date or time, or at specific intervals.

For example, you might create a workflow that checks an RSS feed at 9AM every morning and then drafts a blog post based on that feed.

Alternatively, you might set it to check a particular news feed every 4 hours, and then draft a social media post summarizing the latest stories.

7. Integrates With WordPress

AI Workflow Automation seamlessly integrates with WordPress events including custom post type updates, user registration, comment submission, and post publication.

This means AI Workflow Automation can create and update WordPress posts, pages, and custom post types as part of its workflows.

It can also trigger workflows in response to events that are happening in WordPress. For example, it can perform a sentiment analysis on new comments to check whether they’re spam, and then only approve comments that pass this check.

8. Supports Webhooks

AI Workflow Automation can connect with a wide range of third-party services and APIs via webhooks including payment processors, CRM systems, and monitoring services.

It even has a dedicated ‘Webhook’ trigger that can initiate workflows in response to external HTTP POST requests. Alternatively, you can send data to any system that can receive webhook POST requests.

You can adapt the webhook trigger to different payload structures and create complex, nested JSON structures to match API requirements. For added WordPress security, you can even perform authentication using custom headers, if required by the receiving service.

9. Create Full-Length Articles

It’s now possible to write content using an AI generator. AI Workflow Automation makes this process even easier, with a dedicated ‘Create Post’ node that you can simply drag and drop into your workflow.

You can then specify a subject, structure, and the desired length, and AI Workflow Automation will produce a full-length article that meets that exact criteria.

10. Fetch Images From Unsplash

AI Workflow Automation can fetch images from Unsplash’s library and then use them in its workflows. To do this, either enter the search term you want to use, or an input tag that’s provided earlier in the workflow.

This works particularly well if you’re using AI Workflow Automation to generate content such as blog posts, landing pages, social media posts, and sales pages.

No matter what kind of workflow you create, you can choose from multiple image resolutions and filter the Unsplash images by orientation. The plugin can also select an image at random from all the images that meet your criteria, which can add some more variety to your content.

11. Optimize Content for the Search Engines

AI Workflow Automation can optimize your blog posts and pages for the search engines. Simply provide the text you want to optimize and the keywords you want to target.

AI Workflow Automation will then generate a version of the text that specifically targets the provided keywords. It will also suggest some additional ways to improve the post’s SEO.

12. Perform Sentiment Analysis

AI Workflow Automation can analyze the emotional tone of text, such as WordPress comments, product reviews, or customer support tickets.

It will then label that text as either very negative, negative, neutral, positive, or vey positive. You can then perform different actions based on the sentiment, such as escalating “very negative” reviews to your customer support team.

13. Perform Market Research

Do you need to perform market research, such as competitor analysis? Alternatively, you might want to create a report or collect information ready for your next blog post.

AI Workflow Automation has a dedicated Research node that uses the Perplexity AI to gather information from multiple sources, and then perform an analysis on your chosen topic.

Unlike some other AI models, Perplexity has direct access to current internet data so you’ll get up-to-date information and insights. For example, you might ask AI Workflow Automation to research current trends and even predict future developments in your specific business niche.

AI Workflow Automation can also cite its sources, which instantly makes your research more credible. Going further, you can use these sources to gather extra supporting evidence, or to expand on the initial report.

When creating this kind of workflow, you can adjust the settings to strike the appropriate balance between depth, accuracy, and creativity.

14. Automate Your Emails

Do you want to notify team members about important events, or keep your subscribers and customers in the loop?

AI Workflow Automation has a Send Email node that you can use in your workflows.

This node is fully customizable so you can set the subject, body, and recipient fields manually, or even insert data from previous nodes. For example, if you run a WooCommerce store then AI Workflow Automation can add the customer’s order information to each marketing email.

Going further, you can attach any file from the WordPress media library, or any file that the workflow generates dynamically. In our online store example, you might attach the customer’s invoice as a PDF file.

AI Workflow Automation can send these emails straight away, schedule them for a specific time, or set an optional delay. This can be useful in many different scenarios, such as when you want to send a series of onboarding emails over time.

Finally, you may be aware that WordPress sometimes doesn’t send emails correctly. If this is happening on your site, then you’ll be happy to learn that AI Workflow Automation integrates with many popular SMTP plugins, which should improve your deliverability rates.

15. Summarize Longer Text

Want to save time and boost your productivity? AI Workflow Automation can take a longer piece of text and generate a short summary. This helps you identify a post’s main points and important content, without having to read and analyze the entire thing.

When performing this task, you can specify the maximum number of words that AI Workflow Automation should use, so the summary will always be exactly the right length.

16. Find and Extract Information

AI Workflow Automation can pinpoint and extract specific information from unstructured text. For example, you might pull all the business email addresses from a spreadsheet, or the prices from a large product catalog.

You can also specify what AI Workflow Automation should do with this information, such as adding it to a database or an external program such as your CRM app.

17. Multi-Language Support

Do you run a multilingual WordPress website? Then you’ll be happy to learn that this plugin lets you parse documents in many different languages including English, Spanish, French, German, and Chinese.

18. Scrape Pages or Entire Websites

Content scraping, also known as web scraping or data scraping, is the process of extracting content from websites. Although it’s often used unethically, there are some legitimate reasons why you may need to scrape content. For example, you might use the scraped content as the starting point for market research, or as the input for subsequent workflows.

In that case, AI Workflow Automation has a ‘Firecrawl’ node that can crawl specific pages or even entire websites, and extract data. You can either type in the URL you want to scrape or set this URL dynamically based on the output from a previous node or workflow.

With that done, you can specify the content you want to extract using natural language. For example, you might use a prompt such as “summarize the main points of the blog post” or “list all this website’s gluten-free recipes.” Alternatively, you can define a schema of fields to extract. You can also add a delay between requests to avoid getting blocked.

After scraping the content, AI Workflow Automation can output it in various formats including as HTML, links, screenshots, or markdown.

19. Smart Processing

Instead of processing each item individually, AI Workflow Automation can process multiple items at the same time in a single node execution. For example, it can research multiple topics at the same time, or process an entire album of images.

This batch processing can reduce the number of API calls you need to make, so the workflow should complete more quickly.

20. Accepts Human Input

Some tasks may require manual input or review. In that case, AI Workflow Automation has a dedicated Human Input node that will pause the workflow and wait for manual input before continuing the workflow.

You can place these nodes anywhere in your workflow, for maximum flexibility. For example, you might pause the workflow so you can manually approve or reject its AI-generated images, rather than publishing them straight away.

Alternatively, you can use this node to modify the workflow’s content. For example, if you’re automating your help desk, then you might use this node to manually review and resolve tickets that don’t meet specific criteria.

When using this node, you can assign the Human Input task to a specific WordPress user, or any user who has the correct user role. To keep everything running smoothly, AI Workflow Automation will even notify these people via email or in the WordPress dashboard.

As you can see, this node can bridge the gap between time-saving automations and human judgment. This supervised approach is particularly useful in situations where you need to keep legal, ethical, or quality considerations in mind.

21. Schedule and Delay Workflows

As already mentioned, you can schedule a workflow to run automatically, or at set intervals.

You can also specify an end date for each workflow.

This is particularly useful for creating recurring workflows, or scheduling heavy tasks to happen when your website typically gets less traffic.

22. Supports Conditional Logic

AI Workflow Automation supports branching logic and conditional execution. Simply add a Condition node to your workflow and then set up the AND/OR logic.

You can then create separate paths for when these conditions are met (True) or not met (False). You can even specify multiple conditions to create detailed, branching paths.

Even better, AI Workflow Automation can evaluate values fetched from previous nodes, so you can create workflows that adapt dynamically to lots of different scenarios and inputs. For example, you might send customers down different paths based on their actions throughout the customer support process. Alternatively, you might create a workflow that analyzes each support ticket and then routes it to the correct department automatically.

23. Supports Multiple Outputs

When a workflow completes, AI Workflow Automation can publish its output or store the information in a few different ways. This includes saving it to Google Sheets, which is perfect for logging data, tracking important metrics, or creating automated reports.

Similarly, you can save the output to Google Drive as a TXT, DOCX, CSV, or PDF file, which is a good option for creating backups or automating your file management. You can even generate file names automatically using data from the workflow.

Another option is displaying the results via a shortcode, which is a good option if you want to add the information to your WordPress website.

In that case, AI Workflow Automation will generate a unique shortcode for each output node and then update the output in real-time every time the workflow executes. That said, this is a good option for displaying dynamic content, such as the latest weather report, news stories, or even recommended products based on the customer’s purchasing history.

Alternatively, you can store the output in a WordPress database for future use. For example, you might create a custom CRM system or track user engagement so you can analyze it later.

If you choose ‘Save to database,’ then you can select an existing table or AI Automation Workflow can create an entirely new one for you.

Finally, you can send the workflow’s output to an external service using webhooks.

24. Test Your Workflows

Before publishing a workflow on your WordPress blog or website, it’s a good idea to test it.

To help you out, this plugin has an ‘Execute Workflow’ button that’ll run your workflow with sample data.

It will then display the results at each node, so you can review the results carefully and make any necessary changes. In this way, you can avoid WordPress errors, bugs, poor performance, and other issues that can negatively affect your website.

25. Connect Multiple Workflows

AI Workflow Automation lets you chain multiple workflows together, so that subsequent workflows initiate based on the previous flow. For example, you might create a workflow that generates an outline, a workflow that expands that outline into a blog post, and a final workflow that optimizes that post for the search engines.

In this way, you can create advanced, multi-stage automations.

You can also trigger different workflows, depending on whether the previous workflow completed successfully or gave an error. For example, you might create a workflow that attempts to resolve a customer support ticket automatically. You can then create a follow-up workflow that escalates that ticket to human review, if the first workflow fails.

26. Convenient, Centralized Location

AI Workflow Automation provides a central location where you can manage all your workflows.

Here, you can see essential information about each flow, such as who created it and when it was last executed. You can also toggle each workflow on and off, simply by clicking a slider.

Going further, you can check the queue, which shows all the completed, ongoing and scheduled workflows. This is particularly useful if you’ve created a chain of linked workflows, and want to verify that everything is triggering as expected.

27. Manage Your Tables With Ease

As already mentioned, you can save your outputs to a database. To help you manage these databases, AI Workflow Automation shows them all in a single ‘Saved Outputs’ location.

Here, you can manage entries, delete rows, and delete tables. You can also download each table as a .CSV file, which is perfect if you need to share this information with people who don’t have access to the WordPress dashboard.

You can even upload these .CSV files to other programs you may be using to manage your site. For example, you might upload the visitor’s contact information to a Customer Relationship Management (CRM) app.

28. AI-Powered Chatbot

With AI Workflow Automation, you can train an AI chatbot and then add it anywhere on your WordPress website.

Even better, you can use these chatbots as part of a larger automation workflow, where the bot uses data from other nodes, such as information the visitor enters into a form or even an API call to another service. Going further, you can configure the chatbot so that messages persist across sessions. 

You can also customize the chatbot so it perfectly compliments your company or personal branding, and define the chatbot’s personality, knowledge, and response style. You can even type out a custom welcome message, add sound effects, and choose whether to display the chatbot inline or as a floating widget.

When you’re happy with how the chatbot is set up, you can add it to any page, post, or widget-ready area using a shortcode that AI Workflow Automation creates automatically.

29. Community and Professional Support

AI Workflow Automation promises to help you create advanced workflows without having to write a single line of code. Even if you’re unsure where to start, it comes with ready-made templates and can even auto-generate workflows based on your prompts.

However, this is a flexible and versatile solution that supports many different WordPress plugins, services, triggers, events, and outputs. With so many different options and integrations, we recommend doing some research to better understand everything you can achieve using AI Workflow Automation.

To start, there’s online documentation that you can access 24/7. Here, you’ll find detailed guides covering the plugin’s core concepts, which is ideal if you’re new to AI-powered tools. The documentation also covers all the major nodes you can use in your workflows.

Beyond that, there’s a blog where the team publish helpful tutorials, and also cover other automation tools such as Uncanny Automator.

Prefer one-on-one support? Then the premium AI Workflow Automation plans come with professional support. Simply submit a ticket and the team will get back to you.

If you’re using the free plugin, then you can post to the AI Workflow Automation forum on WordPress.org instead. When posting to public support forums, it’s always a good idea to include as much information as possible. This will help the experts understand your problem fully and post a helpful response. For more on this topic, check out our guide on how to properly ask for WordPress support.

You can also submit a support ticket via the AI Workflow Automation website, but just be aware that premium users get priority support.

AI Workflow Automation Review: Pricing and Plans

If you’re just getting started or have a limited budget, then you can download the lite version of AI Workflow Automation from WordPress.org. This free plugin lets you create a maximum of 3 automated workflows. You can also use it to create posts and fetch images from Unsplash, and then display your outputs publicly using a shortcode.

However, if you want to perform additional tasks such as optimizing blog posts for the search engines, scraping content, parsing documents, or sending emails, then you’ll need to upgrade to the premium plugin.

There are 2 plans to choose between:

• Professional. For $208 per year, you can access the full range of triggers and integrations. You can also create as many workflows as you want, and access priority support. However, this plan does limit you to a single website, blog, or online marketplace.
• Agency. Do you run a WordPress development agency, or own a portfolio of websites? For $384 per year, you can install AI Workflow Automation on an unlimited number of websites. You can also white-label the plugin, which is ideal if you’re using it on client sites. Finally, this plan includes an onboarding call so you can get up and running as quickly as possible.

AI Workflow Automation Review: The Right Artificial Intelligence Plugin For You?

To sum up this AI Workflow Automation review, we’re confident that it’s a great artificial intelligence-powered plugin. It can help you automate many common tasks associated with managing a website, blog, or online store. This leaves you free to focus on what really matters: growing your business.

It integrates seamlessly with WordPress so you can create automated workflows that react to all kinds of WordPress events. AI Workflow Automation is also compatible with services such as Google Sheets, Google Drive, and Zapier, plus popular plugins like WooCommerce, Gravity Forms, Uncanny Automator, and Advanced Custom Fields.

This means you can create all kinds of powerful automation workflows using AI. Even better, you can design these workflows using an intuitive drag-and-drop editor, and access multiple AI models from the same user interface.

If you’re not sure where to start, then you can simply type in what you want to achieve. AI Automation Workflow will then use AI to generate a workflow for you.

We hope this AI Automation Workflow review helped you decide whether it’s the right AI plugin for you. Next, you may want to see our guide on how to boost your WordPress speed and performance, or see our expert pick of the best AI chatbots for your website.

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