Every new user who registers for your WordPress site receive an email containing their username and password. However when using WordPress for membership sites, you can use the initial email to deliver a more useful message to your new users. In this article, we will show you how to send a custom welcome email to new users in WordPress.
Why You Should Send a Custom Welcome Email to Your WordPress Users?
When a new user joins your site, there are probably many things that they don’t know about your website. A custom welcome email message can be used to introduce them to the features available to them. You can point them to different sections of your website, highlight your other products, offer exclusive discounts, and more.
Video Tutorial
If you don’t like the video or need more instructions, then continue reading.
How to Send a Custom Welcome Email to New Users
First thing you need to do is install and activate SB Welcome Email Editor plugin. After activating the plugin, go to Settings » SB Welcome Email to create your custom email messages.
On this screen, you can edit the email a new user receives upon signup. You can also edit the email admins receive when a new user joins the site, or when a user forgets their password. Simply go to the Welcome Email Settings section, and you will see the option to change the email subject, and customize the email sent to the user in the box below.
There are a number of tags available which you can use in your custom email template. Some of these tags are:
[site_url], [login_url], [user_email], [user_login], [plaintext_password], [blog_name], [admin_email], [user_id], [custom_fields], [first_name], [last_name], [date], [time]
Once you have created your custom welcome email message, you need to save your settings by clicking on the Update Settings button at the bottom of the page. After saving your settings, you can scroll down to the bottom of the page and click on Test Emails button. This will send out a test email to the email address you have used for your account on your WordPress site.
Troubleshooting Welcome Email:
In case you do not receive the test email, then you need to make sure that you are receiving other WordPress emails such as new comment notification, etc. Often what happens is that your server is not setup to send emails.
As a best practice you can always use Gmail’s SMTP server to send out WordPress emails. This will ensure a better delivery rate and ensure that your Welcome email does not end up in the user’s spam folder.
We hope this article helped you send a custom welcome message to new users on your WordPress site. Email is a very powerful and effective communication tool. A customized personal message will help you build a better community on your WordPress site. While you’re setting up a custom welcome email, make sure that you setup an email list for your site as well.
Let us know what do you have include in your site’s welcome email by leaving a comment below.
No success, Same email being sent out to users.
If the customization shortcodes are not working you may want to reach out to the plugins support: https://wordpress.org/support/plugin/welcome-email-editor
Hey. I have tried this plugin. I am receiving test email. But i didn’t receive when a user sign up at website
same is happening to me. I have received the email that a registrar should receive.
The test email is working properly, but other users are not receiving the welcome email. How to corrrect?
I’m trying to customize a new user email that shows the user’s username and password, but every time I test the email, the password shows up as ******. I’ve tried using the [user_password] tag as well as the [plaintext_password] tag. What am I doing wrong?
Also, the information above says that those are some of the tags available. Do you have a link to a list of all tags available?
How can i include images and buttons in the welcome meaagse? To make it look more elegant.
This plugin doesn’t work anymore since the 4.4 update.. which leaves me (and I guess a lot of others) with a real problem.
I need to manually add new users and then send an e-mail with their login, password and login url / reset url.. Don’t fancy doing this for 100 users..
There are instructions to troubleshoot these issues on the plugins page under FAQ section.
I’m 99% sure this plugin does not work with the new versions of WordPress. I’m on 4.4 and get nadda…
Hi!
I have the same problem with email sending/receiving.
When I send test email- it comes, but when I as admin add new user, email with request to change password doesn’t come : (
Do you know why?
Thanks!
driving me nuts i cant update the url . It’s annoying when things don’t work.
Looks like it should but it doesn’t send what you enter.
Usually, when a user registers on a WordPress site they are not asked to provide their first name. A user can add that later by editing their profile. Even then, there is a good chance that some users may never add first name in their profile.
Thanks for the tip about this plugin!
FYI in the screenshot: Hi [user_login] is “friendly”? More like Hi [first_name].
This plugin does not work for many of us, and the author is not responsive on the support forum.
I very much like the ‘Theme My Login’ plugin, which has lots of options, including the ability to sent out welcome emails (and getting the new user to confirm too).
Hi! Thank you for the article.
Any idea why the plugin doesn’t work? Test emails work (they are being sent and delivered to inbox) but when I try with a real new registration, welcome email is not sent to new user. Just tested it.
Also, I use Affiliates plugin for affiliate program and when a new user registers for the program, default WP welcome email is sent to new user – not the one I set up with SB welcome email editor plugin.
ps. just for the reference I use wp 3.9.1
Thank you!
What about styling and sending HTML emails?
You can use HTML and inline css in the email composer.
Try this WP Better Emails for styling your emails:
https://wordpress.org/plugins/wp-better-emails/
I don’t currently use it, but it seemed to work well when I tested it.
I am not able to activate “WP BETTER EMAILS”..are you?