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How to Require an Email Address to Download a File in WordPress

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Do you want to have users enter an email address before downloading a file from your WordPress site?

Many businesses use free file downloads like eBooks, white papers, and PDFs to collect email addresses and potential leads. These lead magnets convert really well because they offer users an incentive that motivates them to sign up.

In this article, we will show how to easily require an email address to download a file in WordPress.

Requiring email address for file downloads on your WordPress website

Why Require an Email Address to Download a File in WordPress?

Email is still the best way to communicate with customers online. Many businesses collect email addresses as potential leads that they can follow up with to make a sale.

For instance, an online store may capture email leads based on user interests. Those users may not make a purchase right away, but it gives you the option to convert them later.

Similarly, if you are selling an online course, then you can offer users a free lesson download in exchange for their email addresses. This way, you can send targeted emails to those users and convince them to buy your premium course.

It doesn’t always have to be a free file download. You can sell eBooks, music, software, and other digital downloads.

What You Need to Collect Email Addresses

The easiest way to collect and build email lists is by using an email marketing service. This allows you to not only collect email addresses but also be able to send beautiful emails, create customer segments, track open rates, and more.

We recommend using Constant Contact as the best email marketing service for small businesses. It allows you to easily collect email addresses, send targeted emails, segment your audiences, and grow your business.

Most importantly, it works really well with WordPress, WooCommerce, and all other essential WordPress plugins.

If you need alternatives, then you can check out Brevo (formerly Sendinblue) or Drip.

Note: You can still collect email addresses even if you don’t want to use an email marketing service right away. All the methods described below would still work for manual outreach.

That being said, let’s take a look at how to require an email address to download a file in WordPress. We will show multiple methods, and you can choose one that works best for you:

1. Collect Email Addresses for File Downloads in WordPress With OptinMonster

This method is the most flexible, incredibly powerful, and recommended for all users.

For this method, we will be using OptinMonster. It is the best lead generation software on the market and allows you to easily collect email addresses with powerful popups, sign-up forms, banners, and more.

First, you need to sign up for an OptinMonster account.

OptinMonster

After that, you need to install and activate the OptinMonster plugin on your WordPress website. For more details, see our step-by-step guide on how to install a WordPress plugin.

This free plugin is a mere connector between your WordPress website and your OptinMonster account.

Upon activation, you need to visit the OptinMonster » Settings page and click on the ‘Connect existing account’ button.

Connect OptinMonster account to WordPress

This will bring up a popup where you can log in and connect your WordPress site to your OptinMonster account.

Simply click the ‘Connect to WordPress’ button.

Connect WordPress

Now that your WordPress site is connected, you are ready to create your first campaign.

Head over to the OptinMonster » Campaigns page and click on the ‘Add New’ or ‘Create your first campaign’ button.

Create campaign

Next, you’ll be asked to select a campaign type. OptinMonster supports lightbox popups, floating bars, inline optins, fullscreen, slide-in, and gamified campaigns.

For the sake of this tutorial, we will create a lightbox popup campaign. Below that, you can choose a campaign template by clicking on it.

Choose campaign type and template

You’ll then be asked to provide a name for your campaign.

You can enter any name here to identify it easily, and then click on the ‘Start Building’ button.

Choose campaign name

This will launch OptinMonster’s campaign builder interface with a live preview of your campaign in the right panel.

You can click on any item in your campaign to edit it.

Edit your campaign

Once you are satisfied with the design, you can switch to the Success view.

This is the view your users will see when they have submitted their email addresses.

Switch to the success view

There are multiple ways to allow users to download the file on the success view. You can edit the text and add a link to the download file.

Once finished, don’t forget to click on the ‘Save’ button to store your campaign settings.

Next, you need to click on the ‘Integrations’ tab on the top to connect your email service provider.

Add new integration

Simply click on the ‘Add New Integration’ button and then select your email provider from the list. Follow the on-screen instructions to set it up.

Note: If you just want to capture email leads for your CRM software or manual outreach, then OptinMonster can automatically use their MonsterLeads feature to store them for you.

Now that everything is set up, you can switch to the Publish tab to make your campaign go live. Simply switch to the Publish Status from Draft to ‘Publish’ by clicking on it.

Publish campaign

Don’t forget to click on the ‘Save Changes’ button to save your campaign settings, and then click on the Close button to exit the builder.

After that, you’ll be redirected back to your WordPress site, where you can configure where and when you want to display the campaign.

For example, you can show it on specific pages or posts, existing customers, target WooCommerce customers, and more. For details, see our guide on how to show personalized content to different users in WordPress.

Output settings for your campaign

For this tutorial, we will be showing it to all visitors. After that, simply set the status from pending to published and click on the ‘Save Changes’ button to launch your campaign.

You can now visit your website in a new incognito tab to see your campaign in action.

Campaign preview

Your users will be able to provide their email address.

After that, they will see the success view of your campaign with a file download link.

Download file after submitting the email address

2. Collect Email Addresses for File Downloads in WordPress With WPForms

This method is handy if you want to create custom lead-generation forms and add them to your WordPress landing pages.

For this method, we will be using WPForms. It is the best WordPress form builder plugin that allows you to easily create custom lead capture forms that you can add anywhere on your website.

It also allows you to redirect users to a file download upon form submission.

WPForms site

First, you need to install and activate the WPForms plugin. For more details, see our step-by-step guide on how to install a WordPress plugin.

Upon activation, you need to visit the WPForms » Settings page to enter your license key. You can find this information in your account on the WPForms website.

Entering your WPForms license key on your site

After that, you can go to WPForms » Add New page to create your email capture form.

First, provide a name for your form and then select a template.

Selecting the Simple Contact Form template to start building your form

Templates are a starting point, and WPForms comes with several commonly used templates. For instance, you can choose a newsletter sign-up form or a contact form template.

After choosing the template, WPForms will launch the form builder interface with a preview of your live form on the right.

WPForms builder interface

From here, you can click on any form field to add, edit, move it up or down, or delete it.

You can also click on the ‘Submit’ button to change the text to ‘Download.’

Change submit button text

Once you are done editing your form, you need to switch to the marketing tab to connect it to your email service provider.

You can skip this step if you are manually managing form leads.

Connect your email marketing service to WPForms

WPForms supports all the top email marketing platforms. Simply click on your email service provider and follow the on-screen instructions to connect it.

Once finished, you need to switch to the ‘Settings’ tab and then click on ‘Confirmation.’ From here, you can configure what to do when a user submits the form.

Form confirmation

You can choose to show a message with a link to the file download. You can also show users a page on your website to download the file or redirect them to the file download URL.

Once finished, don’t forget to click on the ‘Save’ button at the top to store your settings.

Adding The Form to Your Website

WPForms makes it super easy to add your forms anywhere on your website.

Simply edit the post or page where you want to display the form. On the post edit screen, click on the (+) add new block button and select WPForms block.

WPForms block

This will add the WPForms block to your post or page content.

You need to select the form you created earlier from the dropdown menu.

Select your form

You’ll see a live preview of your form in the content editor.

You can now save or publish your post/page and visit your website to see your form in action.

Form preview

Based on your settings, when users submit the form, they will get the confirmation message with the file download link or redirected.

Here’s a preview of how it will look:

Confirmation message

3. Collect Email Addresses for File Downloads in WordPress With MemberPress

This method is recommended if you want to make the file download available to existing users, members, or paid users.

For this method, we will be using MemberPress. It is the best WordPress membership plugin and allows you to easily control access to premium content, file downloads, members-only content, and more.

MemberPress

First, you need to install and activate the MemberPress plugin. For more details, see our step-by-step guide on how to install a WordPress plugin.

You can see the ultimate guide to creating a WordPress membership site.

Upon activation, you need to visit the MemberPress » Settings page to enter your license key. You can find this information in your account on the MemberPress website.

MemberPress license key

Next, you need to switch to the ‘Payments’ tab and select a payment method to accept payments for membership subscriptions.

You can also create free subscription plans if you want.

Add a payment method in MemberPress

MemberPress supports PayPal and Stripe. You can also use Authorize.net with their Plus and Pro plans.

After selecting your payment method, you’ll be asked to provide your account details. You can also choose to add multiple methods.

Once finished, click on the ‘Update Options’ button to save your changes.

Now, you are ready to create a membership plan.

Simply go to the MemberPress » Memberships page and click on the ‘Add New’ button.

Add new membership plan

On the next screen, you can give your membership plan a name and set a pricing option.

Depending on how you want to organize your memberships, you can choose lifetime, expiring, or fixed expiring plans.

Creating a membership plan in MemberPress

After that, click on the ‘Publish’ button to make your membership plan available.

Next, you need to create an access rule. This allows you to control parts of your website you want to be protected and available to members only.

Add new rule

On the next screen, you need to choose which content you want to be restricted under ‘Protected Content’.

MemberPress offers a whole range of options. You can select posts that match certain tags, categories, pages that are under the same parent page, single posts, or any URL.

Rule settings

For instance, we have chosen to protect all content-tagged members only.

Below that, you need to select who will have access to the protected content. We have chosen anyone who has a Basic membership.

Once you have set up the rule, don’t forget to click on the ‘Save Rule’ button to save your changes.

Next, you need to create content that you want to be protected. For this tutorial, we want users to be able to download a file.

You can create a new post in WordPress based on our rules settings. We will simply add the tag members-only to protect this page.

Creating members only content

After that, you can simply add your file download as a link or a download button in the post content.

Next, scroll down to the ‘Membership Unauthorized Access’ box and set the ‘Unauthorized Message:’ to custom. After that, you can add a custom message you want to show to users who have not signed up yet.

Unauthorized access message

You can now save or publish your content and preview it in a new browser window using incognito mode.

You’ll see your custom unauthorized access message with the login form.

Restricted file download page

Connecting MemberPress to Your Email Service

MemberPress works with all top email marketing providers, and you can automatically add all new members to your website into your email list.

Simply go to the MemberPress » Addons page and install the addon for your email provider. For the sake of this tutorial, we’ll show you Constant Contact, but the settings are pretty much the same for most email providers.

Install email marketing addon

Next, go to the MemberPress » Settings page and switch to the ‘Marketing’ tab.

From here, you can connect your email service by providing your account API keys.

Enable email marketing service

For details, you’ll need to see MemberPress documentation for your email service provider.

After entering the required information, click on the Update Options button to save your settings.

Next, you need to visit the MemberPress » Memberships page and edit the membership plan you created earlier. Scroll down to the ‘Membership Options’ box and switch to the Advanced tab.

Turn on email optin for a membership plan

From here, you can check the option to enable an email signup checkbox for that membership plan.

After that, don’t forget to click on the ‘Update’ button to save changes.

Now, when users visit the signup page, they will see an option to subscribe to your email list.

Sign up option to join your email list

Bonus: Tracking Your File Downloads in WordPress

Now that you have enabled the email requirement to download a file in WordPress, you may want to see how users are finding it and how many users download it.

You can do that by using the MonsterInsights. It is the best Google Analytics plugin on the market and allows you to easily track file downloads in WordPress.

MonsterInsights

With MonsterInsights, you get to see reports inside your WordPress dashboard.

You can view the Top Download Links report to see which content your audience likes to download the most.

Top download links report

For more details, see our complete guide on how to easily track file downloads in WordPress.

We hope this article helped you learn how to easily require an email address to download a file in WordPress. You may also want to see our guide on how to get more traffic to your website and our expert pick of the best business phone services so you can ask for phone numbers in exchange for file downloads using the methods above.

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Editorial Staff

Editorial Staff at WPBeginner is a team of WordPress experts led by Syed Balkhi with over 16 years of experience in WordPress, Web Hosting, eCommerce, SEO, and Marketing. Started in 2009, WPBeginner is now the largest free WordPress resource site in the industry and is often referred to as the Wikipedia for WordPress.

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3 CommentsLeave a Reply

  1. Syed Balkhi says

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  2. Dennis Muthomi says

    This is a really helpful guide!
    offering a free downloadable resource like an ebook is a great way to incentivize people to subscribe.

    but, one major issue I’ve come across is users providing disposable/temporary email addresses just to get the download, leaving me with a lot of useless emails in my list.

    Is there a way for tools like OptinMonster, or WPForms to detect and block these disposable email addresses from being able to download the file?

    • WPBeginner Support says

      If you are concerned about temporary emails like that it may be best to connect your form to a newsletter and have your newsletter’s first email be to send the file. That way they woudl only receive the file if the can access the email that they use for signup.

      Admin

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