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21 Great Plugins to Manage Multi-Author Blogs Efficiently

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21 Great Plugins to Manage Multi-Author Blogs Efficiently

Multi-Author Blogs are a popular trend that is spreading rapidly in the blogging industry. It is getting hard to keep up with the fresh content for one man bloggers therefore more and more blogs are now seeking for guest authors, co-authors, and multi-authors. This is not only a great way to expand your blog’s content, but it is a great way to attract different type of audiences. While it is a great way to produce fresh content, Managing a Multi-Author blog is no easy task. You have to make sure that the authors post on time, they have the appropriate permissions and control, and so much more. Thankfully WordPress allows us to manage a multi-author blog efficiently with the help of these amazing plugins that we will highlight in this post.

1. Role Manager

WordPress Version 2.0 introduces the concept of Roles. Each Role is allowed to perform a set of tasks called Capabilities. This Plugin allows you to define and manage multiple subscriber profiles – called Roles and their Capabilities. Also you can create new Roles and Capabilities.

WP Role Manager

2. Co-Authors

When you have a blog that is being run by multiple authors, there are times that more than one person contribute to an article. One way of displaying that is when you show something like we do by claiming post is written by Editorial Staff. Another way of going about this is showing co-authors and linking to their profile individually. Co-Author Plugin lets you do just that.


3. Author Exposed

Author Exposed is a simple WordPress plugin that allows your visitors easy and elegant way to see more details about the post author. This plugin does the same thing as the_author() tag only this time it’s linked to hidden layer (div). By clicking on the author link the layer pop’s up with author info gathered from the profile page, plus gravatar photo, if author email is assigned with one.

Author Exposed

4. Userextra

On Blogs that have multiple authors, it is wise to assign authors to specific categories to avoid confusion. This plugin limits the user to publishing into the categories he/she is assigned.

5. Author Advertising Plugin

This plugin allows blog admins to create a revenue sharing program utilising one of the many advertising programs out there i.e Yahoo, Google Adsense, Amazon, Allposters etc. Admin has complete control over:

  • The percentage of author adverts to admin adverts.
  • The user level that an author has to be before they get to participate in the revenue sharing program.
  • Whether to randomise author ads on the front page of the blog.

Author Advertising

6. Pre-Publish Post Reminder

Always forget to insert your signature, thumbnail or maybe a category image? Or need a place to store your code where you can conveniently copy and paste into your post? Need to leave a note for co-authors? This is what this plugin is for – a handy reminder list on your Post Admin page. Go through the list before confidently pressing the Publish button. Now you only need to remind yourself to read the Reminder list.

Pre-Publish Post Reminder

7. Hide Dashboard

This plugin lets you hide dashboard features from some users. The title just say it all.

Hide Dashboard

8. Post Avatar

This plugin simplifies including a picture when writing posts by allowing the user to choose from a predefined list of images. The image can be automatically shown on the page or output customized with the use of a template tag in themes.

9. User Photo

Allows a user to associate a profile photo with their account through their “Your Profile” page. Admins may add a user profile photo by accessing the “Edit User” page. Uploaded images are resized to fit the dimensions specified on the options page; a thumbnail image correspondingly is also generated. User photos may be displayed within a post or a comment to help identify the author.

User Photo

10. Post By Author

This plugin will show the last X posts by the current author either at the bottom of every post, or where you manually specify in each post. Using the built-in options page, you can choose the number of posts to show, set the header text, choose to show the post dates, select the format of the date, and choose whether or not to include the current post in the list.

11. List Authors Widget

This plugin display a list of authors in your WordPress Sidebar Widgets linking to the authors.php page.

List Author Widget

12. Quick Notes on WP Dashboard

If you blog with multiple persons, you can leave a message for the others. In the plugin file, you can determine, what capabilities a user must have to read the notes, and what capabilities he must have to write/modify them. By default, Authors and higher can write, and every registered user can read.

13. Post Reminder

Posts reminder notifies you when you forget to write a post on the current day. It notifies you at 22:00 to the email you specifiy on the options page.

14. Send Private Email

This plugin lets you send email to all registered users to your blog, you can change it to editors or which role if you choose. To prevent abuse this powerful mass mailing functionality is available only to users with Administrator role. This can be changed quite easily if need be, for instance to allow all Editors or greater to use the plugin.

*You must Email the Author to obtain a copy of this plugin.

15. Our Todo List

A simple todo list plugin to share ideas/todos with blog members. All members work together to manage the todo list under “Manage” section in WordPress administration interface.

Our To DO List

16. Report Posts

Adds the ability for your users to report a post as innappropriate or incorrect. Reported posts then appear in the manage section of the admin console. Add the link to report the post by calling report_post_link(). Edit the report_posts-popup.php to put the desired text in the popup window.

17. Author Comment WordPress Plugin

This plugin is like Author Highlight. It requires authors to login, but when they make a comment it is posted with custom styles.

18. Audit Trail

Audit Trail is a plugin to keep track of what is going on inside your blog. It does this by recording certain actions (such as who logged in and when) and storing this information in the form of a log. Not only that but it records the full contents of posts (and pages) and allows you to restore a post to a previous version at any time.

Audit Trail

19. Future Posts Calendar Plugin

This plugin adds a simple month-by-month calendar that shows all the months you have future posts for (and the current month no matter what), it highlights the days you have posts for, and as an added bonus if you click a day the Post Timestamp boxes change to that day, month and year.

Future Post Calendar

20. Get Author Profile

Get Author Profile is a pretty basic WordPress plugin that lets you manually access an author’s (i.e. user’s) profile. The main purpose is to let you provide author information outside The Loop, such as for a sidebar intro of the blog owner or to list contributors to your blog.

21. WordPress Gravatar Plugin for Authors

WordPress plugin that allows you to display author Gravatar in the post written by that specific author.

If you have any more recommendations please feel free to suggest those in the comments.

Editorial Staff at WPBeginner is a team of WordPress lovers led by Syed Balkhi. Page maintained by Syed Balkhi.

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  • Mark

    I was excited to use userextra, only to find its like 7 years old and not even in the WordPress plugin directory… bummer

  • Agrodut Mandal

    Another plugin hint: mailto:staff mailto links on the dashboard referring to all user groups of the blog. Quite handy way of internal staff communication if you don’t want to set up an internal messaging system or even a mailing list.

  • YMIDoing

    This is a great list to help get started on a multi author blog. I am using a lot of these plugins as I get mine up and running. Thanks.

  • rijans


  • rijans

    Recently I have made my blog multi author. Your plugins helped me much.

  • rijans

    I like the plugin Rule manager. It’s great. I can control who can do what!

  • Azad Shaikh

    Very useful list. previously i used Author Exposed plugin at my blog and instantly my code size increases. Archives pages are highly affected as they can have author name 5-10 times. I recommend not to use this plugin as it will slow down blog speed by increasing page size.


    • Tracey

      What would you recommend instead of Author Exposed? I’m setting up a multi-author knowledge site with WP as a CMS, and I’ve initially set Author Exposed.

  • Bappaditya Goswami

    Great article, would love to explore few of the plugins mentioned above, while I am setting up a multi author blog (Link Removed)

  • Aloha Dylan

    Maoam, I found WP Sentry, Peter’s Login Redirect, and Absolute Privacy work in conjunction to give me the control that would provide the control you seek. Set up a user that has posts not visible to other users. Set up a login for registered users. Have Peter’s Login Redirect take them to the normal blog, rather than to the backend of the website. Other options available. Hope this helps.

  • Maoam

    Great article! Thanks!
    Does anyone know of a plugin that changes the backend so that an author only(!) sees his own posts in the backend posts-list?

  • Desiree Scales

    I’m developing a site for our church with multiple authors. I’ve been racking my brain on how to do some of this. Your post saved the day! Thank you so much!!!

    • Editorial Staff

      We are glad that it was helpful. Do share with us when the site is done.

  • Arsalan

    Great Post so helpful:) *LIKE THAT*

  • Vaibhav Dugar

    hey thanks for the gr8 compilation…

  • Husien Adel

    wow great collections :) thanks for sharing , really very very helpful list for MUWP Blog :D

  • Namit Gupta

    Thank You for compiling such a useful list, a great resource.

  • blogrevised

    very useful plugins. Thanks for the great post.

  • Dylan

    This is a great list that includes some things I had not considered for my own multi-person public/private blog.

    I also use
    – Peter’s Login Redirect – Allows you to send your logged in authors directly to the blog–skipping the control panel. This is useful if you are running a private blog.
    – Absolute Privacy – Allows me to manage users after registration. I can ensure that only authorized users get into the private pages.
    – User Access Manager – I tried this for dividing my blog into public and private areas. Eventually I switched to WP Sentry.
    – WP Sentry – Gives me good control over who sees private posts or public posts.

  • See Mee

    Hi, I suggest also :
    – TDO mini forms, to permit authors or visitors to submit posts with categories, tags, pictures, links… (very powelfull)
    – KNR Author List Widget displays an ordered or unordered or a dropdown list of authors

  • SBA

    Very useful list — I co-founded a team blog and these features fit my wish list. As Editor, I’d like to see reminders or ‘pass/fail’ for posts without thumbnails, tags and insufficient internal links. If only I could have a genie in a bottle plugin writer for a day to customize one composite plugin (create my clone)! lol

  • ipanks

    wow this is a good plugin to do in my blog.thank you for this information.greetings

  • doruman

    Very interesting, it`s a well main starting point. I`m sure could it be other people like @Paul Bearne and @Daniel that know and other useful plugins for WP with multi-authors. Thank you for sharing your work.

  • Bronson

    Thanks for the awesome post and a uber cool collection of really useful plugins. Marked, fav’d and dugg!!

  • NotAlame

    Thanks a lot!
    I was searching for it!!!

  • Loretta

    Just what I needed for our blog! Thank you for sharing this great list.

  • Daniel

    I think that multi-user blog owner may want to make sure that all posts meets some standards, e.g. minimum length. In this case it will be good to install WyPiekacz plugin. It allows to automatically check post length, title length, and few other things. Posts which do not met limits cannot be sent for review nor published.

  • Terrelle Pryor

    Excellent list of plugins. I am considering switching to wordpress and the list of features available as addons makes me more interested.

  • Paul Bearne

    Hi all

    If you are looking at this check out it provides author list with there avatar

  • Tadd Mencer

    Great list here – I’m actually building a multi-author blog and will need to revisit this link to insure that I have all I need! Thanks!

  • http:/// Carlos

    There is still one plugin I have NEVER come across for WordPress, something I thought that was sooo handy in Joomla… Author alias. I sometimes have an article/post that was written by a one time writer. I always need to make a user for this writer. With author alias, I could simple enter their name into a text field. Sure, you won’t get their bio, but for display the name of the article’s writer, author alias is perfect. You can do this via a custom field, but I’d rather it be a plugin or built into WP.

  • PerS

    Great article, thanks :)

    You might want to look at Flutter, it lets you create custom write panels, see demo at:

  • Louellen Coker

    Thanks for sharing. I’ve been looking for some of the features you cover in this post. Thanks for leading me in the right direction.

  • Philippe Schaillee

    Great list.
    I have been searching a long time for a “Role Management” plugin and found it here. Thanks!

  • mercime
    Works very well in WP and WPMU installs.

  • Tinh

    Excellent collection, I would like to test the Role Manager

  • Sue

    I’m like a kid in a candy store! These plugins are great and I can definitely use most of them. Thanks so much for posting!

  • Banago

    Great great collection. I actually run a multi-author blog at and some of this plugins will come very hand to me in the future. Thanks very much for this.

  • EvilMammoth

    Thanks for this list. I’m already using a handful of these plugins, and they’re very good. I was unaware of the Co-Authors plugin, though.

    It’s going to come in handy.

  • joyoge bookmark

    excelent post, thank you so much..

  • Kawsar Ali

    This is a great read useful info.