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How to Create an RSVP Form in WordPress (Easy)

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Are you planning a big event like a birthday party, fundraiser, or even a wedding? Then you need an easy way to collect RSVPs from your guests.

Luckily, if you run a WordPress website, then you can easily add an RSVP form without writing any code to improve your planning.

In this article, we will show you how to create an RSVP form in WordPress.

How to Create an RSVP Form in WordPress

Why Create an RSVP Form in WordPress?

Creating an RSVP form on your website can save you hours of time.

Normally, guests might reply in lots of different ways to your invitation. They could respond by email, text, phone call, or even by telling you at another event.

This can be very difficult to manage. It’s easy to forget who has replied.

That’s why it’s always a good idea to create an RSVP form in WordPress. This means everyone will reply in the same way. Even better, the RSVPs will be saved in your WordPress database.

Creating Your RSVP Form in WordPress

First, you will need to install and activate the WPForms plugin for WordPress. For more details, see our step-by-step guide on how to install a WordPress plugin.

Tip: We recommend using WPForms Pro or higher so you can use useful form templates to speed up the process of creating your RSVP form. However, you can also create an RSVP form with the free WPForms lite version, though this is more work.

Upon activation, go to WPForms » Addons in your WordPress dashboard.

The WPForms addons page in your WordPress admin

Next, search for the Form Templates addon.

Go ahead and click the ‘Install Addon’ button to install it.

The Form Templates addon for WPForms

Now it’s time to create your RSVP form.

First, go to the WPForms » Add New page. Here, you need to type in a name for your form.

Naming your RSVP form

Below this on the page, you will see the Additional Templates section. Go ahead and type in ‘RSVP’ to see all the RSVP form templates.

We are going to use the Party Invitation RSVP Form, which is suitable for any type of party.

Choose one of the RSVP form templates

Once you have selected your template, you need to click the ‘Use Template’ button.

WPForms will open it in the drag-and-drop form builder.

The party invite RSVP template in the WPForms form builder

Here, you can change anything you like about the form. Simply click on the part of the form you want to change and then edit it on the left-hand side.

For instance, we are going to click on the ‘Name’ field and change it to the ‘Simple’ format.

Changing the name field in WPForms

What if you want to add extra options to the ‘Will you be attending’ field?

Just click on it then use the (+) button to add more choices.

Adding more options to the multiple choice field

It’s also easy to add more fields to the form.

Simply use the ‘Add Fields’ tab to drag and drop more fields onto your form.

Adding new fields to the RSVP form

We have added a ‘Single Line Text’ field.

We will use this to ask about allergies and dietary requirements.

Adding a simple text field to ask about allergies and dietary requirements

Once you’re happy with how your form looks, you can move on to configure the form’s notifications.

But don’t forget to click the Save button at the top of the screen first.

Make sure you save your RSVP form

Now you can go to the Settings » Notifications page for your form.

This lets you control where the RSVPs are sent.

Checking the notification settings for your RSVP form

Simply change the ‘Send To Email Address’ to the email address you want to use.

By default, it goes to {admin_email} which is normally the email address of whoever set up the WordPress site.

Changing the Send To email address for your RSVP form

If you want RSVPs to go to more than one person, follow our instructions to create a form with multiple recipients.

You can also change other settings here, such as the subject line of the emails.

Next, you may want to change the message that guests will see after submitting the form. To do this, click on the Confirmations tab. Simply delete the existing message and type in the message you want to use instead.

Editing the confirmation message for your RSVP form

Again, don’t forget to click the Save button before exiting your form.

Adding Your RSVP Form to a Page in WordPress

It’s easy to put your RSVP form on any post or page on your website. You can even add it to your sidebar using the WPForms widget.

We are going to create a new page for our form. To do this, just go to Pages » Add New. Then, go ahead and enter any content you want for your page.

Adding a page for your RSVP form in WordPress

To add your form, simply click the + icon to add a new block.

Then, search for the WPForms block.

Adding a WPForms block to your page

Once you have added that block to your page, you need to select your RSVP form.

Simply click on ‘Select a Form’ then select your form from the dropdown list.

Selecting the RSVP form from the WPForms dropdown list

Finally, go ahead and publish or preview your page to see your form on your website.

This is how it looks on our demo website.

The RSVP form live on the website

Checking Your Guest List in WordPress

Once people have had a chance to RSVP, you will want to construct a guest list.

Luckily, WPForms makes this process quick and easy for you. Instead of going through all the notification emails, it’s easy to download the guest list from WordPress.

Note that this feature is only available in the WPForms Pro version.

First, go to WPForms » All Forms in your WordPress dashboard.

The Entries page for WPForms in the WordPress admin

You will see a list of all the forms on your website.

Then, click on the name of your form at the bottom of this page.

Click on the name of your form to view the entries

You will now see a table that summarizes the RSVPs. Just click ‘View’ next to any of these to see the full details.

To download the whole guest list, simply click the ‘Export All (CSV)’ button.

Export a CSV of your RSVP form's entries to produce a guest list

WPForms will then prompt you to confirm which fields you want to include.

By default, all will be checked.

Confirm the fields you want to include in your export

Simply scroll down and click the ‘Download Export File’ button.

It will now download to your computer as a CSV file. You can open it in Excel or any spreadsheet program like Google Spreadsheet.

Downloading your export of RSVPs

Expert Guides on Using WordPress to Organize Events

Now that you know how to create an RSVP form in WordPress, you may like to see some other guides related to using WordPress to organize events.

We hope this article helped you learn how to create an RSVP form in WordPress. You might also want to see our guide on how to create a professional business email address, and our expert pick of the best social media plugins for WordPress.

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Editorial Staff

Editorial Staff at WPBeginner is a team of WordPress experts led by Syed Balkhi with over 16 years of experience in WordPress, Web Hosting, eCommerce, SEO, and Marketing. Started in 2009, WPBeginner is now the largest free WordPress resource site in the industry and is often referred to as the Wikipedia for WordPress.

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2 CommentsLeave a Reply

  1. Syed Balkhi says

    Hey WPBeginner readers,
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  2. Jiří Vaněk says

    So it’s very similar to creating a survey in google docs and then sending the link. That’s great that I can use the same thing with WP Forms right on my website and not have to use apps on third party servers :).

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