Trusted WordPress tutorials, when you need them most.
Beginner’s Guide to WordPress
25 Million+
Websites using our plugins
Years of WordPress experience
WordPress tutorials
by experts

How to Export WordPress Form Entries to CSV and Excel

Editorial Note: We earn a commission from partner links on WPBeginner. Commissions do not affect our editors' opinions or evaluations. Learn more about Editorial Process.

Do you want to export your form responses to a spreadsheet?

If you have a lot of form entries, then exporting them to a CSV or Excel file helps you analyze them. You can even use the form data in other applications.

In this article, we’ll show you how to export WordPress form entries to CSV and Excel formats.

How to Export WordPress form entries to CSV and Excel

Why Export WordPress Form Entries to CSV and Excel?

WordPress forms are a great way of staying connected with your audience. They help you collect customer leads, get valuable feedback, resolve customer queries, find new product suggestions, conduct surveys, and more.

However, analyzing the data can be difficult if you have a lot of form entries. This is where exporting your data in the form of CSV (comma-separated values) and Excel files comes in handy.

For example, you can find out which products or features your users want the most or uncover common issues people face while using your WordPress site.

Another benefit of exporting WordPress form entries to CSV and Excel is that you can use the data with other applications.

Besides spreadsheet software like Google Sheets and Microsoft Excel, you can upload your form entries to analytics software. For instance, you can use Microsoft Power BI with a CSV or Excel file to create dashboards and other visualizations for your form entries.

That being said, let’s look at how you can create a WordPress form and export form entries to CSV and Excel.

Creating a WordPress Form to Collect Data

Before you can export form entries to CSV and Excel, you’ll need a WordPress form.

The best way of creating a WordPress form is by using WPForms. It’s the best contact form plugin for WordPress and is used by over 6 million websites.

WPForms offers a drag-and-drop form builder, which makes it effortless to create and customize WordPress forms. Plus, you get pre-built form templates to start quickly and customize the form according to your needs.

For more information, see our complete WPForms review.

Contact form builder

You can follow our step-by-step guide on how to create a contact form in WordPress.

WPForms also comes with powerful addons that help you collect online payments, integrate with email marketing services, store users’ geolocation, reduce form abandonment, and more.

For this tutorial, we’ll use the WPForms Pro version because it includes the option to export form entries and offers more features. There’s also a WPForms Lite version that you can try for free.

Exporting WordPress Form Entries to CSV and Excel

Once you’ve added a contact form on your WordPress blog and started getting form submissions, the next step is to export your form entries.

To start, simply head to WPForms » Entries in your WordPress admin panel and then select a WordPress form to export its entries.

View form entries in WPForms

After that, you will see all the entries for the form you selected.

Go ahead and click the ‘Export All’ option.

Click export all option

Next, WPForms will show you different export options for your form entries.

You can choose which form fields to export, as well. By default, the export will include name, email address, and message fields.

However, there are also options to export additional information such as entry ID, date, user agent, user IP, payment status, and more.

Choose export options in WPForms

From here, simply scroll down to the ‘Export Options’ section.

You can click the ‘Export in Microsoft Excel (.xlsx)’ checkbox to export the data in Excel format. If the box is left unchecked, WPForms will export as a CSV file.

Download export file

There’s also a custom date range selector to help you export WPForms entries from a specific time.

Plus, you can use the search feature to filter form entries. For example, you can export forms that only contain or don’t contain a specific name, email, message, ID, and more.

Next, go ahead and click the ‘Download Export File’ button and save the file to your computer.

You’ll now see a message that your export file was successfully generated.

Export file generated success message

How to Export a Single WordPress Form Entry

WPForms also lets you export a single form entry instead of downloading all the submissions. This is helpful if you have a multi-step form and only require information about a particular lead.

To start, simply go to WPForms » Entries from your WordPress dashboard and select a form to view its entries.

View form entries in WPForms

You should now be able to see all your forms. From here, click on the form that contains the single entry you need.

On the next screen, find the entry you want to export, and then go ahead and click the ‘View’ button.

View a specific form entry

After that, you’ll see details of your form entry.

Simply click the ‘Export (CSV)’ or ‘Export (XLSX)’ options in the Actions meta box on the right-hand side to download the file.

Export specific form entry

You can now save the CSV or Excel file on your computer and open it in spreadsheet software.

Automatically Export Individual Form Entries on Submission

WPForms also lets you export form entries when a user submits a form instead of manually downloading a CSV file.

Simply head to the Settings » Notifications tab in the form builder.

Form notification settings

Next, you can scroll down to the Advanced section.

Go ahead and click the ‘Enable Entry CSV Attachment’ toggle.

Enable entry csv attachment

You can then select which information to export in the CSV file by selecting the form fields under the ‘Entry Information’ section.

Lastly, there is also an option to change the CSV file name that will be attached to the notification email.

Bonus: Connect WordPress Forms to Google Sheets

Did you know that you can automate the process of gathering form entries and showing them in Google Sheets?

Connecting your WordPress forms with Google Sheets automatically collects the data in a spreadsheet. This makes it easier for team members to access form entries without creating a new WordPress login.

Plus, you don’t have to manually export form entries or collect data to share it with other people. It helps save time and reduces any errors that may occur when manually exporting data.

The best way to set up automation is by using Uncanny Automator. It is the best WordPress automation plugin and helps connect WordPress plugins and third-party apps.

Uncanny Automator

You can follow our detailed guide on how to connect any WordPress forms to Google Sheets for more information.

We hope this article helped you learn how to export WordPress form entries to CSV and Excel. You may also want to see our ultimate guide on WordPress SEO, and our expert pick of the best WooCommerce plugins.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

Disclosure: Our content is reader-supported. This means if you click on some of our links, then we may earn a commission. See how WPBeginner is funded, why it matters, and how you can support us. Here's our editorial process.

Editorial Staff

Editorial Staff at WPBeginner is a team of WordPress experts led by Syed Balkhi with over 16 years of experience in WordPress, Web Hosting, eCommerce, SEO, and Marketing. Started in 2009, WPBeginner is now the largest free WordPress resource site in the industry and is often referred to as the Wikipedia for WordPress.

The Ultimate WordPress Toolkit

Get FREE access to our toolkit - a collection of WordPress related products and resources that every professional should have!

Reader Interactions

1 CommentLeave a Reply

  1. Syed Balkhi says

    Hey WPBeginner readers,
    Did you know you can win exciting prizes by commenting on WPBeginner?
    Every month, our top blog commenters will win HUGE rewards, including premium WordPress plugin licenses and cash prizes.
    You can get more details about the contest from here.
    Start sharing your thoughts below to stand a chance to win!

Leave A Reply

Thanks for choosing to leave a comment. Please keep in mind that all comments are moderated according to our comment policy, and your email address will NOT be published. Please Do NOT use keywords in the name field. Let's have a personal and meaningful conversation.