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WPBeginner» Blog» Plugins» How to Send Email to All Registered Users in WordPress

How to Send Email to All Registered Users in WordPress

Last updated on December 12th, 2016 by Editorial Staff
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How to Send Email to All Registered Users in WordPress

Have you ever wanted to send a mass email to all registered users on your WordPress site? f you run a multi-user WordPress site, then sometimes you may need to send notifications emails to your users. In this article, we will show you how to send email to all registered users in WordPress.

Email all registered users in WordPress

Why and When You Need to Send Email to All Registered Users in WordPress?

If you allow user registration on your WordPress site, then you may be automatically adding registered users to your email list as well.

In case you are not adding your registered users in an email list, or your email list is not segmented, then you would need an alternative solution to send a mass email to all registered users.

You can use this feature to send emails about important announcements, account status, password update requests, and more.

Let’s see how you can easily email all registered users on your WordPress site.

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If you don’t like the video or need more instructions, then continue reading.

Sending Email to All Registered Users in WordPress

First thing you need to do is install and activate the Email Users plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, the plugin will add a new menu item labeled ‘Email User’. Clicking on it will take you to the page where you can choose who you want to email.

Email users

You can send individual message to specific users, or you can send a message to user groups. Users with the same user role have the same user group for example, administrators, editors, authors, subscribers, etc.

You need to click on ‘Send Individual Message’ link to send email to specific or all users on your WordPress site.

Sending emails to individual or all users on your site

Start by selecting a mail format for your email and then select recipients from the drop down list. You can use the CTRL (Command key on Mac) to select multiple users.

Next, you need to add a subject line and your email message. Once you are satisfied with the email message, click on the Send Email button.

The plugin will send your email message to all selected users.

Sending Email to User Groups in WordPress

User Email plugin also comes with a feature that allows you to send emails to specific user roles.

This feature is helpful if you have a lot of users, and you can’t select them all one by one in the individual message form. It is also helpful when you just want to email specific user roles like authors or editors.

You will need to visit Email Users » Send to Group(s) page.

Send email to specific user roles or groups

First you need to select a mail format (Plain text or HTML) for your email message. After that you can select which user roles or groups you want to send this email to.

Next, add a subject for your email message and then add the email message that you want to send. Click on the Send Email button to send the message.

Turning Emails On/Off for Specific Users in WordPress

You can select which users will receive individual or group messages by visiting the Email Users » User Settings page.

Manage email settings for users

Select the user you want to edit and then select an action from bulk actions menu. You can turn off notifications (individual messages) as well as mass emails (emails sent to multiple users or user groups).

When you have made your changes, make sure to click on the apply button to save your changes.

Individual users on your site can control email settings on their profile pages as well.

Upon login, users can go to their Profile page, and they will notice two new options to opt-in or out of email messages.

Email preferences

Troubleshooting Email Issues

If you are having problems sending email from your WordPress website, then see our guide on how to fix WordPress not sending email issue.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

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12 Comments

Leave a Reply
  1. Jane says:
    Nov 27, 2020 at 3:03 am

    Do you guys know any alternatives for this plugin? This plugin hasn’t been updated in a long time.

    Reply
    • WPBeginner Support says:
      Nov 27, 2020 at 10:13 am

      Not at the moment but should that change we will look to update the article :)

      Reply
  2. BigBankClub says:
    Mar 25, 2019 at 11:40 am

    I have tried per a multi-site — there is no way… can’t email anyone

    Reply
    • WPBeginner Support says:
      Mar 25, 2019 at 4:11 pm

      Are you sending emails using SMTP? We have an article for how to set that up here: https://www.wpbeginner.com/plugins/how-to-send-email-in-wordpress-using-the-gmail-smtp-server/

      Reply
  3. mel says:
    Oct 27, 2018 at 12:03 am

    great advice that was easy

    its nice you guys make the videos short too

    Reply
  4. Charlie says:
    Jun 28, 2018 at 7:12 am

    I tried the plugin you recommended in the video. It doesn’t work at all.

    Reply
    • John says:
      Oct 18, 2018 at 10:36 am

      Hi, did you make it work? I’m also struggling to find a solution to email all my users.

      Reply
  5. Jimmy says:
    Feb 28, 2018 at 6:03 pm

    Hi I need to make sure I protect the privacy of my users. If I send an email out to all users will they see each others email address? If so is there a way to blind copy them? Thanks

    Reply
  6. Fastamir says:
    Dec 6, 2017 at 8:40 am

    Who can send emails?

    Is it admin only or can a user such as shop manager also send emails?

    Please let me know

    Thanks

    Reply
  7. nino says:
    Jan 20, 2017 at 12:17 pm

    The Limit is 1000 users.Help

    Reply
  8. Jamie Edwards says:
    Jan 12, 2017 at 8:14 pm

    Does this plugin work with Multisite users?

    Reply
    • Nikolay says:
      Jul 29, 2017 at 3:16 pm

      @JAMIE EDWARDS
      You can use the plugin “Beyond Multisite” to mass send emails to any amount of users in a multisite. You can target them by role or ID, choose sending speed, choose to allow unsubscribing and other features. The plugin has other features too, not related to emails.
      Regards.

      Reply

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