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How to Send Email to All Registered Users in WordPress

Have you ever wanted to send a mass email to all registered users on your WordPress site? f you run a multi-user WordPress site, then sometimes you may need to send notifications emails to your users. In this article, we will show you how to send email to all registered users in WordPress.

Email all registered users in WordPress

Why and When You Need to Send Email to All Registered Users in WordPress?

If you allow user registration on your WordPress site, then you may be automatically adding registered users to your email list as well.

In case you are not adding your registered users in an email list, or your email list is not segmented, then you would need an alternative solution to send a mass email to all registered users.

You can use this feature to send emails about important announcements, account status, password update requests, and more.

Let’s see how you can easily email all registered users on your WordPress site.

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Sending Email to All Registered Users in WordPress

First thing you need to do is install and activate the Email Users plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, the plugin will add a new menu item labeled ‘Email User’. Clicking on it will take you to the page where you can choose who you want to email.

Email users

You can send individual message to specific users, or you can send a message to user groups. Users with the same user role have the same user group for example, administrators, editors, authors, subscribers, etc.

You need to click on ‘Send Individual Message’ link to send email to specific or all users on your WordPress site.

Sending emails to individual or all users on your site

Start by selecting a mail format for your email and then select recipients from the drop down list. You can use the CTRL (Command key on Mac) to select multiple users.

Next, you need to add a subject line and your email message. Once you are satisfied with the email message, click on the Send Email button.

The plugin will send your email message to all selected users.

Sending Email to User Groups in WordPress

User Email plugin also comes with a feature that allows you to send emails to specific user roles.

This feature is helpful if you have a lot of users, and you can’t select them all one by one in the individual message form. It is also helpful when you just want to email specific user roles like authors or editors.

You will need to visit Email Users » Send to Group(s) page.

Send email to specific user roles or groups

First you need to select a mail format (Plain text or HTML) for your email message. After that you can select which user roles or groups you want to send this email to.

Next, add a subject for your email message and then add the email message that you want to send. Click on the Send Email button to send the message.

Turning Emails On/Off for Specific Users in WordPress

You can select which users will receive individual or group messages by visiting the Email Users » User Settings page.

Manage email settings for users

Select the user you want to edit and then select an action from bulk actions menu. You can turn off notifications (individual messages) as well as mass emails (emails sent to multiple users or user groups).

When you have made your changes, make sure to click on the apply button to save your changes.

Individual users on your site can control email settings on their profile pages as well.

Upon login, users can go to their Profile page, and they will notice two new options to opt-in or out of email messages.

Email preferences

Troubleshooting Email Issues

If you are having problems sending email from your WordPress website, then see our guide on how to fix WordPress not sending email issue.

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Reader Interactions

14 CommentsLeave a Reply

  1. Hi,
    I want to know, how we can send emails to newsletter subscribers in which each email should contain the name of the related person in subject or body?

  2. Do you guys know any alternatives for this plugin? This plugin hasn’t been updated in a long time.

  3. Hi I need to make sure I protect the privacy of my users. If I send an email out to all users will they see each others email address? If so is there a way to blind copy them? Thanks

  4. Who can send emails?

    Is it admin only or can a user such as shop manager also send emails?

    Please let me know


      You can use the plugin “Beyond Multisite” to mass send emails to any amount of users in a multisite. You can target them by role or ID, choose sending speed, choose to allow unsubscribing and other features. The plugin has other features too, not related to emails.

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