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Introducing Email Signature Generator – Designing Professional Email Signatures Made Easy

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Have you ever wished you could give business cards to people you meet online?

Wouldn’t it be nice if there was an easy way to let people know how to connect with you WITHOUT spending a dime for an expensive marketing tool?

If you’re like me and most other smart business owners, then you have at least wished for this solution a couple of times in your business journey.

Today, I am excited to release a new FREE tool, WPBeginner’s Email Signature Generator, which helps you let people know who you are and how to reach out to you.  

We built this tool because we want to make it easy and FREE for everyone to create a stunning email signature.

announcing email signature generator tool

What is WPBeginner’s Email Signature Generator?

Our Email Signature Generator is a powerful FREE online tool that enables you to design aesthetically pleasing email signatures in a few minutes.

No need to hire a designer or use an expensive tool. If you can point and click with a mouse, you can design beautiful email signatures quickly and easily.

The best part is that our email signature builder generates an HTML signature, which is supported by every email client available in the market, including Gmail, Outlook, Yahoo Mail, Apple Mail, and more.

email signature builder

As opposed to image-only signatures, HTML signatures reduce the likelihood of your emails being flagged as spam by spam filters.

While a well-designed email signature can help make a good first impression, most people don’t use a signature at all because it’s not easy to design one.

This is why we decided to build the Email Signature tool at WPBeginner and make it free for all our readers.

Below are a few benefits of using an email signature for your emails.

  • Your digital business card: Email signatures have the same purpose as a business card. It shows you who you are and the brand you represent.
  • Real person: It reassures your email recipients that they’re communicating with a human being rather than a bot.
  • Brand awareness: It helps in brand awareness and enables you to show your contact details, website URL, social media profiles, and more.

How to Use WPBeginner’s Email Signature Generator

First of all, head over to WPBeginner’s Email Signature Generator page. To create a unique signature, choose a signature template you like the most.

choose a template for email signature

Now you’ll be directed to our email signature builder, where you can add signature details like name, email address, phone number, website URL, and more. The builder even lets you change the signature template as you customize your signature details.

The signature builder comes with 4 options to tweak your signatures the way you want.

  • General: Add more info like your name, email address, company name, your position at the company, and the department you work at.
  • Theme: This is where you pick a different template design if you change your mind.
  • Addons: Add even more details, like social media profiles, and change the avatar and a logo URL. 
  • Styling: Make advanced changes like fonts and spacing, and make your signature unique.
copy email signature code

Next, you’ll be prompted to sign up for the WPBeginner newsletter. And finally, you can copy the HTML signature embed code and paste it into your preferred email client.

Our Signature Generator Improves Deliverability

To improve email deliverability, our Email Signature Generator helps you build HTML email signatures.

Unlike image-only signatures, HTML signatures are not likely to be flagged by spam filters.

That’s because spam filters take text:image ratio into account to figure out whether an email is legitimate or spam.

Using only an image as your signature could potentially reduce the text:image ratio and increases the likelihood of your emails getting flagged by spam filters.

Customize Email Signature the Way You Want

Another benefit of creating HTML signatures is that it’s highly customizable. With our free tool, you can easily add as many or as few details as you want to your email signature.

For example, you can add important details like your first and last name, your business name, job title, and department.

If you want, you can add even more details such as:

  • Your recent photograph
  • Your company logo
  • Social media profile links
  • And so much more…

Set Up a Professional Email Address for FREE!

Alongside a stunning email signature, we highly recommend using a professional email address. A professional email address uses your company name instead of the generic name, like Gmail, Outlook, or Yahoo.

Here’s what a professional email address looks like: And here’s an example of a generic email address:

When a professional email address is used alongside a professional email signature, you can win trust when dealing with other businesses and customers. 

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On the other hand, since anyone can create generic email accounts, it becomes harder for customers and other businesses to trust generic email addresses as legitimate business email accounts.

Setting up a professional email address is free if you already have a website. If you don’t have a WordPress website yet, you can build one with Bluehost, which offers a free domain name, free business email address, and 60% OFF web hosting.

For more details, check out how to create a business email address for free.

What’s Coming Next?

Our Email Signature Generator is a great tool for designing an email signature that creates a lasting first impression.

At WPBeginner, we’ll continue to build more powerful tools for small businesses, so they can grow and compete with the big guys.

We have an exciting roadmap ahead of us, and in the coming weeks, hopefully, we’ll deliver more free tools at your disposal.

Email Signature Generator is just one of the tools that we’ve recently launched.

Here are a few more business tools that you can use RIGHT NOW.

If you have ideas on how we can make WPBeginner’s Email Signature Generator or other tools more helpful for you, then share your thoughts in the comments.

As always, I want to thank you for your continued support of WPBeginner, and we look forward to continue serving you for years to come.

Yours Truly,

Syed Balkhi
Founder of WPBeginner

Disclosure: Our content is reader-supported. This means if you click on some of our links, then we may earn a commission. See how WPBeginner is funded, why it matters, and how you can support us. Here's our editorial process.

Syed Balkhi

Syed Balkhi is the founder of WPBeginner and Awesome Motive Inc. He started using WordPress in 2006 and has over 16 years of experience building WordPress websites, WordPress plugins, and custom WordPress themes. His WordPress plugins and software apps are used by over 25 million websites today. Syed was recognized as the top 100 entrepreneur under the age of 30 by the United Nations, and his work is featured in top publications like Entrepreneur, Forbes, Inc, Business Insider, The Guardian, Wired Magazine, and more.

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Reader Interactions

23 CommentsLeave a Reply

  1. Syed Balkhi says

    Hey WPBeginner readers,
    Did you know you can win exciting prizes by commenting on WPBeginner?
    Every month, our top blog commenters will win HUGE rewards, including premium WordPress plugin licenses and cash prizes.
    You can get more details about the contest from here.
    Start sharing your thoughts below to stand a chance to win!


    What a great tool. I can’t imagine how such a tool creates beautiful email signature with just a little editing.
    The first time I tried the tool was amazed. It’s really worth the effort
    Thank you for providing such a great tool for free.

  3. Ralph says

    This looks so great! Your tools look fantastic and are easy to use.
    I will try to add that to my newsletter next week.
    The only question is: how long will it work? Do you plan on leaving it free for everybody for years?

  4. Moinuddin Waheed says

    Having an email signature increases brand value in viewer’s mind.
    I have always thought of having a good email signature which can be used for making a brand but I was not aware of any such tool which can make the life easy in such a simple step.
    I will be making email signature for myself as well as other clients who I am working with.
    thank you wpbeginner for making this so easy to make.

  5. Debra L. Wesley says

    I don’t understand how to put up mu logo and photo. I tried to make a URL for them by putting into dropbox without success.

    • WPBeginner Support says

      You would want to check your URL that you are sharing a link directly to the file and not a download link or something similar. You could also add the image to your WordPress site and directly link to the media file as an alternative.


  6. Abdul Halim says

    But it looks difficult to use in gmail. After making an email signature from your tool it is not possible to add code in gmail. In that case what is your suggestion. I could copy and paste the text only but picture cannot be used in gmail.

    • WPBeginner Support says

      Thank you for your feedback, we’ve updated the tool so copying the signature for gmail should be easier and work correctly! :)


  7. Fiona Austin says

    I love this, and went ahead to create it – but please can you add an instagram button? When it’s on there, I’ll use it!
    Thanks for all you do to help.

  8. Reid Kane says

    Syed and team hit it out of the ballpark…again! “Valuable” and “truly useful” adjectives are rarely correctly descriptive online today, but always accurately describe wpbeginner products. The signature generator is something everyone needs in their toolbox. Thanks Syed!

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