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How To Allow Authors To Revise Published Posts in WordPress

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How To Allow Authors To Revise Published Posts in WordPress

WordPress is a powerful blogging platform, but the default installation is not fully equipped for multi-author websites. In the past, we have written about improving editorial workflow on sites with multiple authors. One challenging aspect of managing a multi-author blog is how to allow authors to revise published posts. You might not want to allow authors to make changes to an already published posts without an editorial review. In this article, we will show you how to allow authors to revise published posts in WordPress.

Video Tutorial

If you don’t like the video or need more instructions, then continue reading.

First thing you need to do is install and activate the Revisionary plugin. Upon activation, a new options menu will be added under Settings » Revisionary. The default settings should work on most websites, but you can still review the settings and see if you need to change something.

Revisionary settings page

How To Revise Old Published Articles

Upon installation, Revisionary creates a new user role, called Revisor. You can assign this role to a existing user or create a new user with the Revisor role. A user with the revisor role can edit posts as revisions and submit the revisions for review. These revisions can be reviewed and published by an editor, or an administrator.

Submitting a revision for a published post

As an administrator you can review the revisions pending review by visiting Posts » All Posts.

Revisions pending review

Editing a revision will take you to the revision manager where you can see the changes. As an editor or administrator, you can also edit the revision. On the top right corner of the screen is the time that the revisor, or the contributor has recommended for the publication of this review. You can change that to either publish the new version right away or schedule it to be published later. Publishing a revision will replace the old post with the new revision.

Review the revisions submitted by users

Users with revisor, or contributor user roles can also edit their revisions before they are published. To review the changes, click on the Compare Selected HTML. Revisionary will highlight the differences between different versions.

Reviewing difference between two revisions

Permissions for existing and pre-defined WordPress user roles remain unchanged. However, you can manage user roles and permissions using user role management plugins such as Role Scoper or capabilities manager enhanced.

We hope that this article helped you allow authors to revise old published posts in WordPress. For questions and feedback please leave a comment below.

Editorial Staff at WPBeginner is a team of WordPress experts led by Syed Balkhi. Page maintained by Syed Balkhi.

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  1. Chris Ward says:

    Revisionary is getting a bit old and buggy now, I’m finding “BU Versions” by Boston University a better alternative

  2. Kaan says:

    Firstly thank for this plugin.
    But if we use this in Turkish language we can’t see the characters in correct words.
    For example “ş” shows like this “???”

    • WPBeginner Support says:

      If you can see Turkish characters correctly elsewhere on your site, then please report this to the plugin author. This could be a bug in the plugin.

  3. vijalesh says:

    THis only shows the worpdress posts, custom posts are not shown in a revisor plugin is there some way we can get custom posts also to be included within revisor ?

  4. Jack says:

    This is nice plugin.

    One thing not sure if you know… that I found the users set as “Revisor” still can’t look at previous “Revisions” of the post (which is the built-in function of WordPress, storing previous “Revisions” of the post). Is there any way to do allow it? I actually want the “Revisor” to be able to compare previous changes, see what Admin users have edited, etc.

  5. lapo says:

    the plugin is awesome, but doesn’t work on my site! if the revisor write a new article the plugin shows “send for revision” but then the admin can’t see the “publish option” provided by the plugin. Viceversa if a Revisor trys to update an existing post not “sending for revision” button are showed just update! anyone can help me?

  6. Kevin Hilley says:

    I’ve just installed this plugin and thought it was exactly what I was looking for. However, after installation, I noticed that it said it was compatible with WP up to 3.8.3 (I believe). I’m using 3.9.3 and notice that the plugin, while taking my changes, is NOT posting the revisions at the times I scheduled. Is it a WP version problem?

    Thank you.

  7. Prashant Ghai says:

    Although I am in no need of this plugin (at the moment) since I am the only admin/user managing my blog, but I’m really impressed with the level of flexibility wordpress provides with these kind of plugins.

    Also thank to for posting such informative and useful content.

  8. John Kahanic says:

    Thank you for the very fine read.

  9. Angela Weber says:

    Thank You, this was very helpful. :)

    I co-own blogs with various contributors. and we could probably use this plugin.

    Have you ever done any posts on how to install a home button?

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