As professional bloggers, we like to focus on doing things that we are good at, blogging. Even doing something so digital as blogging, we are not free from paper clutter. Collectively as a team, we attend about 12 – 20 conferences per year. This does not include all the local meetup events. Believe it or not, but we end up with tons of business cards. In the past, we would have a person in our team be responsible for doing all the data-entry. But that’s not a fun job. On top of business cards, we have to keep track of receipts for accounting purposes (since our blog is a registered company). The worst part about receipts are that they are printed on heat sensitive paper. Even in A/C room, the receipts would start fading away. Few months ago, we came across this amazing service that literally eliminated paper clutter for us. After working with them for a few months, we wanted to express our love and let everyone know about it. Here is why you should use Shoeboxed to track receipts and business cards. This is the best tool for bloggers, designers, developers, and all online professionals who love keeping things digital.
What is Shoeboxed?
Shoeboxed is an online receipt, business card, and other document management service that does everything for you. It literally turns your folders of paper clutter into organized digital data (trust us, we know). It makes the accounting, bookkeeping, and tax preparation job very easy because it integrates with financial softwares like QuickBook.
How does it do it?
They have a very high accuracy scanning system in place. All of your documents (receipts, business cards, contracts, etc) are processed through this system, and it extracts all the data from your document and place it into the appropriate fields. To ensure 100% accuracy, all documents then go through human data verification.
There are few ways you can upload your data.
- iPhone/Android App – This is our preferred way. You can use their free mobile app to take a picture of the receipt or the business card. It will automatically process it and insert it into your account. Most importantly, it will store the original photo for the records.
- Web based Uploader – You can use their online website to upload. They also have desktop uploader for both Windows and Mac.
- Magic Envelope – They send monthly pre-paid envelopes that you can fill with your paper receipts, business cards, and other documents. They’ll take care of the rest for you.
- Email – You can forward your emails from online stores to Shoeboxed. They’ll filter the receipts and store it at one central location.
Considering that in the past, we found ourselves spending countless hours on keeping track of receipts and business cards, we needed an efficient yet affordable solution. Shoeboxed provided us with that. They have numerous plans for businesses of all sizes.
They have a Forever Free plan, which is limited to 5 documents per month. Other plans start at $9.95/month and go as high as $49.95/month.
We are using their Classic plan which costs $29.95/month. It allows us to scan 150 documents per month, which is more than enough for us. This plan comes with the Magic envelope option, and they return us all the original documents as well.
We are big supporter of owning our own data which is why we like Shoeboxed. It allows us to export our data, and it doesn’t lock you into some weird contract. We took their 30-day free trial and fell in love with it.
If you are professional blogger looking for an online solution to efficiently manage your business cards, receipts, and other paper documents, then Shoeboxed is the best.